One answer per search
Guests enter a name and receive the table or seat result that matters to them, without reading a dense chart.
A live alternative to the printed board
A digital seating chart that stays current after you share it.
Create the seating plan online and give guests a mobile name search instead of a static list. When an assignment changes, the same shared event link can show the current result - and if your priority is price rather than concept, the free QR code seating chart route publishes a first event through 250 guests at no cost.
- Online updates
- Private guest search
- Print backup supported
Last updated
Guest journey
A clear arrival
01
Build
Plan tables or chairs
02
Update
Keep assignments current
03
Share
Use one event link
Guests use the phone camera they already know. No app or guest account is required.
Digital versus static
Keep the elegance of signage without freezing the information in print.
A digital seating chart stores the seating plan online and makes the relevant result available through a guest-friendly web page. At the event, a QR sign becomes the doorway to that page rather than the only copy of the seating information.
Printed boards are still useful as decor or a fallback, but they become outdated the moment a guest or table changes. With RH Seating, the event link stays consistent while organizers adjust assignments in the protected workspace.
Digital does not have to mean impersonal. The guest-facing page can use the event name, selected template, colors, text, and language, while the QR itself can be styled to coordinate with the physical sign.
How it works
Turn an online seating plan into a calm guest lookup.
Create the data once, keep it current, and decide how digital and printed elements should work together at the venue.
- 01
Create the online guest list
Import names from CSV or add them manually. One event record becomes the source for planning and guest search.
- 02
Arrange and revise seating
Assign tables quickly or use the visual layout for exact seats. Continue making changes as confirmations arrive.
- 03
Publish the digital seat finder
Share a clean event link or downloaded QR code, then test the guest search on the devices likely to be used at the venue.
Why it helps
The plan can change without confusing the guest.
Digital seating works best when it reduces uncertainty rather than adding another screen to navigate.
Designed for phones
The public flow works in a mobile browser, with no account setup or app installation at the entrance.
A coordinated visual style
Customize the public template and QR color while maintaining the contrast needed for easy scanning.
Current information
Correct a table or chair assignment in the organizer workspace and keep using the event URL already shared.
Built for real events
Choose digital seating when the list or venue needs flexibility.
A live guest lookup is especially useful where seating changes, arrival volume, or limited sign space makes one static chart difficult.
Large guest lists
Let each guest search directly instead of asking a crowd to scan hundreds of names on one display.
Late seating changes
Keep a stable event link while updating the underlying table or chair assignment before doors open.
Multi-entry venues
Repeat the same QR sign at several arrival points so guests can use one consistent lookup experience.
Practical checklist
Use digital and printed seating as one arrival system.
The strongest event-day setup gives guests a clear primary path and an obvious fallback when they need help.
- Place QR signs before the point where guests must choose a room, queue, or table direction.
- Use a short instruction and keep decorative elements outside the QR code quiet zone.
- Test venue mobile data or Wi-Fi and tell staff which connection should be used.
- Keep a compact printed export or staff device as a fallback for accessibility and connectivity needs.
- Preview the live event after the final seating update and again shortly before guest arrival.
Common questions
Frequently asked questions
Clear answers before you build or share your event.
What is a digital seating chart?
It is an online seating plan that can connect table or chair assignments to a guest-facing lookup. Unlike a fixed printed board, the underlying information can be updated after the link or QR code has been shared.
Does a digital seating chart replace every printed list?
It can be the main guest experience, but a small printed or staff-managed backup is still a good event-day practice for accessibility, phone, or connectivity problems.
Can guests see updates immediately?
After an organizer saves an assignment change, the same event page can return the updated seating result. You do not need to create a different QR code for each edit.
Is an online seating chart suitable for a wedding?
Yes. It works well for weddings, and also for galas, corporate dinners, banquets, fundraisers, and other events with assigned tables or seats.
Explore next
Build the seating chart once and keep it useful online.
Start with your guest list, choose table-level or exact-chair planning, and preview the live seat finder before sharing.
Start your seating planNo credit card to startFirst event free through 250Paid events refundable until 7 days after the day